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Détails du poste

ABOUT GOWLING WLG At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other. We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths. Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG. PROFILE We are seeking an experienced Intermediate Legal Administrative Assistant to join our dynamic Disputes team. In this role, you will play a key part in supporting professionals within our Commercial Litigation Department by providing high-quality legal administrative and litigation support. RESPONSIBILITIES * Key responsibilities include but are not limited to the following: * Prepare, draft, revise, serve and file correspondence and litigation documents, and assist with preparations for trials, examinations for discovery, closings and court proceedings, as required. * Take instructions, prioritize incoming work, follow through on assignments and manage ongoing tasks. * Establish internal protocols and tracking systems and ensure that deadlines are met. * Prepare accounts and manage pre-bills, and have a strong working proficiency with all accounting and billing procedures. * Possess the ability to support more than one professional and undertake additional responsibilities as required within the practice group and team. * Maintain schedules, book appointments, arrange travel, and prepare expense reports. * Other duties, as required. QUALIFICATIONS * Legal Administrative Assistant Diploma from a recognized college preferred. * At least 5 years of experience as a legal administrative assistant, with experience and knowledge in Commercial/Civil Litigation and the Ontario Rules of Civil Procedure. * Must possess strong attention to detail and exceptional proofreading skills. * Ability to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm. * Highly organized team player with the ability to work under pressure, manage changing priorities and meet strict deadlines. * Ability to work effectively in a team environment and with minimum supervision when required. * Strong technical skills, including proficiency in MS Word, Outlook, iManage, PowerPoint, Excel, InterAction and Expert Time; experience in ACL and CaseLines is considered an asset. BENEFITS/PERKS Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with: * 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance * Benefits coverage for Firm members and their dependents from day one! * 15+ vacation days and hybrid work flexibility * Parental leave top-up for 26 weeks (after 12 months of full-time employment) * Group Retirement Savings Plan with employer match * Financial protection through short & long-term disability, life, accident & critical illness insurance * Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders * Recognition awards, appreciation events, and a supportive, collaborative work culture * Perks and preferred pricing programs, referral bonuses and more The starting range for this role is $52,000 to $69,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance. This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations. This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

Ce que vous ferez

The role involves preparing and filing litigation documents, managing schedules, and assisting with trial and court proceeding preparations. Additionally, the assistant will handle accounting tasks, manage pre-bills, and provide high-quality administrative support to multiple professionals within the Disputes team.

Exigences

Candidates should have a Legal Administrative Assistant Diploma and at least 5 years of experience in Commercial or Civil Litigation. Proficiency in the Ontario Rules of Civil Procedure and strong technical skills in legal software are essential for this position.

Avantages

• Health insurance • Dental insurance • Mental health coverage • Lifestyle spending allowance • Vacation days • Hybrid work flexibility • Parental leave top-up • Group retirement savings plan • Short-term disability insurance • Long-term disability insurance • Life insurance • Accident insurance • Critical illness insurance • Employee and family assistance program • Referral bonuses

Compétences indiquées

• Gestion du temps · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Litigation support
• Legal document drafting
• Proofreading
• Time management
• Accounting procedures
• Billing
• Scheduling
• Travel coordination
• Expense reporting
• MS Word
• Outlook
• iManage
• PowerPoint
• Excel
• InterAction
• Expert Time
• Workplace Inclusivity
• Litigation Support
• Expense Reports
• Legal Discovery
• Follow Through
• Court Proceedings
• Microsoft Word
• Microsoft Excel
• Private Networks
• Accounting
• Applicant Tracking Systems
• Mental Health
• Billing Systems
• Commercial Laws
• Civil Law
• Lawsuits
• Civil Procedures
• Cognitive Behavioral Therapy
• Communication
• Critical Illness Insurance
• Loyalty Programs
• International Laws
• Mental Health First Aid
• Microsoft Outlook
• Operations
• Microsoft PowerPoint
• Travel Arrangements
• Setting Appointments
• Galvanize (Software)
• Prioritization
• Detail Oriented

Domaines d’emploi

• Legal
• Administrative
• Litigation Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants